Ozarks Alliance of Professional Organizations Meeting

ALLIANCE MINUTES

8/23/07

Members in attendance: Pat Houk, Terry Baum, Kelly Brockman, Colleen Neill, Lisa Jones, Terri Reed, Vicki Lindsey, Lois Detrick, Debra Dickinson, Angie Mullings

• Meeting was called to order
• Treasurer’s report was made and approved
• Minutes were read and approved.
• Introductions were made and events announced.
• Debra passed out notebooks to each representative.  These are to be passed on going forward when delegates change.
• Women of Distinction – Vicki gave a report on her conversation with Debra.  Colleen spoke with MSU.  MSU is not going to be involved.  FLIP may have some interest in being involved with the event.  There was a vote taken on whether or not to proceed without MSU and the vote was unanimous in favor of proceeding with the event.  Tentative event date is March 24, 2008.  Nomination deadline to be Jan. 31, 2008. 
• Website – tabled until next month
• Meeting adjourned

Thursday, June 28, 2007

12:00 PM

Churchill's on Republic Road

Members present:  Debra Dickinson, Terry Baum, Reba Sims, Colleen Neill, Vicki Lindsey

o     Treasurer’s Report – balance as of 5/6/07 $1130.00

o     Approval of minutes – Vicki made motion, Colleen second, all in favor.

o     Introductions

o     Website – discussed sending a newsletter out with all organizations meeting dates via email so that organizations have another benefit.  Colleen volunteered to put together.  Deadline to have information to her is July 2^nd and then the 3^rd Friday of each month.  Email to colleenneill@yahoo.com.

o     Brown Bag Lunch – Review luncheon – 5 attendees, Debra to send thank you to Lisa Jones.

     Planning for Partnering in the Home Buying Process – 9/6/07

Possible ideas – Kelley Brockman – wills & trusts, Family Violence Center

o     Membership – Organization Spotlight -  Debra will send a sign up via email to start in July or August.  Debra also to contact past member organizations about re-joining.

o     Women of Distinction – MSU not committed at this point.  They did not have a problem with Alliance using “Women of Distinction”.  The did want to be notified and may want to be involved later.  Vicki to try to contact Deborah Cox.  Colleen made a motion, Reba second to go ahead with planning for Women of Distinction in March 2008.

o     Goal for 2007 – 2008

o       Get more info out about Alliance

o       Have a social/networking event, possibly Cardinals game in the spring

o     Review Bylaws

o     Unfinished Business

Ozarks Alliance of Professional Organizations

May Meeting of the Alliance

May 24, 2007 – Noon

Churchill’s Meeting Room

Present:  Angie Mullings, Kelly Brockman, Lisa Jones, Reba Sims, Terry Baum, Vicki Lindsey, Debra Dickinson, Colleen Neill, and Donna Medlin

The meeting was called to order with introductions and announcements.

Upcoming events are Women’s Golf week by WIN (www.springfieldwin.com)  6/3-6

Book and Treasure Sale – AAUW  6/2  1525 S. Broadway

The Alliance is sponsoring the first Brown Bag Luncheon on June 7.  The topic is Women and Investing with Lisa Jones.  Flyer Attached.   The group decided to promote to our membership before promoting event for the public.   RSVP’s are due to Debra Dickinson by June 1. 

A motion to approve the minutes of the April meeting was made by Terri Baum and seconded by Reba Sims.  Minutes were approved.

Treasurer’s report was deferred until the June meeting.

The board voted to accept the Springfield Metro Chapter of the International Association of Administrative Professionals as a member of the Alliance.

The following slate of officers was unanimously elected.

Debra Dickinson – President

Colleen Neill – Vice President

Angie Mullings – Secretary

Kelly Brockman – Treasurer

The group discussed options for recognizing the contributions of women in the Ozarks including the Women of Distinction award.  Decisions regarding these issues will be made at the June meeting.

Meeting was adjourned at 1 PM.

Ozarks Alliance Minutes

April 26, 2007

Present:  Vicki Lindsey, Lisa Jones, Kelly Brockman and Donna Medlin

The meeting was called to order at noon  with attendees making announcements for the upcoming events of their organization.  Organizations are encouragement to send information in writing to Vicki Lindsey for posting on the website.

Lisa Jones moved to approve the minutes from the March meeting.  Vicki Lindsey seconded and the minutes were approved.

The treasurer’s report of  $1130.04 was given and approved on a motion from Kelly Brockman and seconded by Lisa Jones.

The following slate of officers for the 2007-08 year was presented.

President – Debra Dickinson

Vice President –  open

Secretary – Angie Mullin

Treasurer -  Kelly Brockman

The election will be held at the May meeting

The new year begins in June and dues are $50 per year.  Invoices will be distributed in June.

The group expressed appreciation to Lisa Jones for presenting the Brown Bag lunch on June 7 and to Debra Dickinson for making the flyer and offering the site for the meeting.  Attendees are encouraged to RSVP by June 1.

The 2008  Woman of Distinction was discussed.  In order to continue the event, the Alliance needs contact and commitment from Missouri State University. 

Meeting attendance was discussed.  It was suggested we find a location closer to the places of work for most of the board.  Donna will  contact Churchill’s for the May meeting.   The group felt RSVP  to the luncheon might assist with attendance.

The group also felt that we were not maximizing our website to its potential and we might need to explore alternatives for the management of the website. 

Since the board has new members, it was felt that it is time to resume the member organization spotlight each month. 

Meeting was adjourned at 1 PM..

Alliance of Professional Organizations
Minutes
03/22/07

Members present: Terry Baum, Reba Sims, Vicki Lindsey, Angie Mullings, Debra Dickenson, Lisa Jones

Announcements: EWC-next meeting April 19th, WIN-B Payne Steward Strut (see website for details), May 8th Awards, Golf Week-June 4-8 proceeds benefit Family Violence Center, ASWA-next meeting April 19th “shower” for Family Violence Center, Sertoma-Men About Town March 31st (see website for details), AWC-May 4th Spring Shopping Event.

Minutes: none presented.

Treasurers Report: February presented. Angie Mullings made motion, Reba Sims, second, all in favor, motion carries.

Wrap up on WOD: Check for $1285 to Family Violence Center. Following is list of comments:

• Allocate time for survey completion
• Continue silent auction
• Make contact with nominees at time of nomination
• Better process for reading bios – have students time to prepare ahead of time.
• Ask nominee what’s most important to read.
• Above let’s nominee know what will be read.
• Move up nomination deadline so we have more time for PR.
• Have planning meeting sooner for next year.
• Last year Alliance had survey results so we feel we had more PR from new media.
• Have Alliance be more involved in presentation.
• Next year have more information about Alliance and it’s member organizations at event. Have table with info about each organization. Invite and introduce President of each organization.
• Music.
• Have a checklist, so no small details are forgotten.
• Involve student organizations of Alliance.
• Is there someone else at MSU as passionate about this event as Deborah? It seemed like when Deborah couldn’t be as involved as last year, no one picked up the ball. We felt like that if MSU doesn’t think it’s important, why are we spending our time and money on it.

We would like to have a meeting in the next month or so to go over the event and make plans and timeline for next year.

Brown Bag Seminars: Tentative schedule – June 7th at Debra Dickenson’s office, 11:30-12:00 networking, 12-1 seminar, Lisa Jones presenting “Women and Investing”. Also announce September topic – Katherina Kalman & Angie Mullings presenting on buying a house,etc. Other possible topics – Reba’s group presenting on Networking.

Officers for next year: Debra expressed interest in becoming President. Donna to contact other members for other offices. One problem we discussed was that some organizations change boards at this time and we may have new delegates.
 

July 27, 2006

LFE Institute 12:00pm          

Present:  Donna Medlin, Vicki Lindsey, Lisa Jones, Sharon Dawson, Debra Dickinson, Maggie Castrey, Angie Mullings, Terri Baum, Katherina Koechner

Treasurer’s Report showed a balance of $1,194.78.

Vicki read a list of dues that had been paid and said that all invoices had been sent or hand delivered.

Motion to accept was made by Debra, seconded by Maggie.

Polly Sanders/Missouri Mentoring Partnership, Teen Parent Program Coordinator, gave an informative presentation on the 2 mentoring programs that MSU offers. 

1)      Work Site – which partners with businesses and seeks mentors for adolescents.  The goal of this program is to provide Tax payers to our society.

2)      Teen – Parent: which has the goal of preventing unwanted second pregnancies of girls who reside in Greene county and are under 21 years old.  These individuals have to make a 1 year commitment for 1 hour/week as well as attend a monthly meeting.

Maggie reported about the Women’s Executive group.

Susan Wilson of LFE Institute gave a presentation on LFE’s program.  The goal of LFE is to increase financial literacy for Americans.    LFE offered the following proposal:  if the Alliance could get a company to purchase the trainer program and then the company would name the Alliance as it’s partner - LFE would also train two alliance member trainers in addition to the company trainers.  They would be able to present the program for one year.  The goal being that Alliance members solicit their client base with the hopes that Alliance would be able to send 2 of their members through the course so that we could then in turn offer the classes.  The corporation must renew its yearly membership in order for Alliance participants to be renewed.

It costs $2500 to host a workshop.  This price is per work shop, not per person.  Hence the ideal that Alliance offer this workshop to 25 women at a cost of $100/pp.  This work shop teaches life skills.  It was suggested that the Alliance workshop be scheduled for the third week in October which would co-inside with the National Business Women’s Week.

Terri suggested that we each canvass our respective groups to ask how many would be interested in participating in such a workshop.  Debra suggested that we bring a corporate sponsor as a guest to our workshop so they can see the program and then purchase the training system at $30K - $35K and we be named the non-profit (to send 2 people for free through the trainer certification process). 

We discussed the best time to hold such a workshop and thought that Saturday in the morning for 3 hours would probably be the most opportune time.  Sharon indicated that she thought the Community Partnership of Ozarks had a large board room we could use.  As did Polly – who thought we would be able to use the old Ball Room at MSU

Saturday October 28^th or November 4^th were suggested as tentative dates.  Alliance would have to pay  a $1,000 deposit to book the date with LFE.  Donna was going to generate a questionnaire to forward to the membership base.  LFE would provide promotional items.

The next meeting is scheduled downtown at Hickock’s in the banquet room upstairs.

The meeting was adjourned at 1:00PM

May 25, 2006

 In attendance:  Natalie Murdock, Terry Baum, Christy Garcia, Maggie Castrey, Karen Denny, Vicki Lindsey, Donna Medlin, Shelly Rice, Reba Sims, Lisa Jones, Debra Dickinson, Sharyn Dawson,  Guests attending:  Lola Butcher, Ruth Shryack, and Terri Reed

 The meeting was called to order by President Lisa Jones at 12:00. Introductions and announcements were made.

 Approval of the April minutes was deferred until June meeting. 

Treasure’s report was accepted and filed for audit.  Motion was made by Maggie Castrey and seconded by Debra Dickinson. 

Lisa announced that the next meeting would be June 22^nd and the location was undecided at the time due to room/size constraints.  An email announcement would be made to inform everyone of June meeting location. 

Elections were held for new officers, 100% approval.

President        Donna Medlin

Vice President  Debra Dickinson

Treasurer       Vicki Lindsey

Secretary        Katherina Koechner

Discussed Women of Distinction Event Survey:  How do we go forward from here?   Discussion of goals: 1. Business/Financial Training  2. Mentoring program 

What is our focus going to be?

A subcommittee has been formed to discuss the mentoring program, what it would entail, how to go about it, and the involvement that Alliance would take.  This subcommittee is comprised of Katherina, Debra, Shelly, and Natalie.  They are to report their discussion to the July meeting.

Lisa will contact LFE to inquire about meeting in their conference room for the June meeting.  We also discussed having LFE attend our meeting to ask questions concerning the financial training/classes and how they would be involved if this is something Alliance decides to focus on this year.

To discuss at the June meeting:  any necessary amending of the By-laws, and a process in place to put info out via Alliance for other groups/organizations that would like to make announcements that would be beneficial to women in our network.

 Meeting was adjourned at  1:05 PM.

Respectfully submitted (for the last time)

Sharyn Dawson

April 27th 2006

 Attending:  Shelly Rice, Christy Garcia, Teri Baum, Lisa Jones, Maggie Castrey, Sharyn Dawson, Vicki Lindsey, Donna Medlin

 Guest Speaker:    Alice Winnery

 Thanks to LFE for the use of their facilities 

Treasurer's Report Approved--Donation for Women of Distinction function--appx. $1200

    1st    Teri Baum

    2nd    Vicki Lindsey

Minutes Approved

    1st    Donna Medlin

    2nd    Shelly Rice

 Website Update

    Linda is in need of assistance, send new info updates to her

 New Business

    New officers to be voted on at May meeting

 Lisa met Alice at a Chamber meeting, invited to Women of Distinction, and they discussed how we could do something about our pay inequity here, how can we help, discussed a way for Alliance to get involved with financial topics

     Planned discussions for next 2 meetings

        May--next year's focus

        June--Have Elaine come talk to us about how they can get involved

     Alliance Dues

        2007 dues increase to $50

        10% late fee if not paid by Sep 1st

            1st    Donna Medlin

            2nd    Maggie Castrey

 Meet next month at Caldi's Coffee House on May 25th :)

February 23, 2006

The meeting was called to order at noon by President Lisa Jones.  Lisa announced that that the Family Violence Center will receive the proceeds from the Women of Distinction Award  Ceremony. (results by e-mail vote)   Introductions and announcements were completed. 

Treasurer Christy Garcia announced the account balance was 1328.68 and that Decision Makers have paid as a new member.   Maggie Castrey moved and Debra Dickenson seconded the motion to approved the report. 

Minutes of the January 26 meeting were reviewed.  Motion to accept was made by Christy Garcia and seconded by Vicki Lindsey.  Minutes are filed for audit.

Linda Bower, web manager, announced that she is assisting with the web site design for Queen City Sertoma.  She also suggested that local artist Katie McCroskey be asked to provide music from her new CD at the Women of Distinction Awards.   One dollar of each CD sold will also be donated to FVC.  The group also thanked Linda Bower for donating the $60 subscription fee so traffic on the web site can be tracked.

The group discussed final details for Women of Distinction Award Ceremony on Monday March 6.  Christy reported by she currently had 42 reservations.  The attendance goal is 100 people.   Maggie Castrey made the motion that the Alliance paid the registration fee for any nominees that are not paid.  Vicki Lindsey seconded.  The motion passed.   Lisa will notify Deborah Cox about covering the cost of nominees who do not have a paid registration.   Many nominees registrations are paid by the groups or individuals who nominated them.

Press coverage for the unveiling for the results of the survey were discussed.  There will be an article in the Free Press.  Lisa and Deborah Cox  will be interviewed by Channel 33.  Maggie will notify the news leader and Shelly will notify the Business Journal.   We want to include web address on all publicity for this event.

Shelly Rice asked that anyone who wanted to put something in the “goody” bag notify her by next Friday. (Feb 24)

Next Steps after the release of the Working Women Survey are

1)      Business and Professional  Skills Training

2)      Mentoring

3)      Dependent Care Solutions

There will be a questionnaire on the tables so attendee can provide feedback regarding  interest in any or all of these next  steps.

Dues increase will be discussed at the March meeting.

Meeting adjourned at 1 PM.

January 26, 2006

Churchill’s on Republic Road

 Members Present:  Lisa Jones, Margaret Castrey, Vicki Lindsey, Christy Garcia, Debra Dickinson, Linda Bower, Terry Baum, Deborah Cox, Emily Little & Sharyn Dawson 

I.                    Old Business 

a.       Introductions/Organization Announcements:  The Board welcomed visitor Tammy Mast from New Hope to the meeting. 

b.      Approval of November 17^th minutes:  Motion to approve made by Margaret Castrey, 2^nd Christy Garcia 

c.       Treasurer’s Report (both November & December):  Motion to approve made by Margaret Castrey, 2^nd Debra Dickinson 

d.      Website Update:  After being out of pocket for the last few months, Linda Bower is available again to assist with the website.  Linda still needs all announcements and meeting dates as soon as possible to update the website. 

II.                  New Business 

a)   Woman of Distinction Award:  Deborah Cox explained the reasoning behind the birth of the Ozarks Woman of Distinction Award that MSU presents each year during a reception in March.  The committee is accepting nominations for the award until February 1^st. 

MSU is willing to partner with the Alliance to host and promote the event.  The Board voted unanimously to help sponsor the Ozarks Woman of Distinction Award reception in conjunction with MSU this year.  It was decided that the Alliance would support the event financially with a budget of $400.

       Event details:

      To be held on Monday, March 6^th from 6:00 – 8:00 p.m. at the Executive Conference Center.  The Alliance voted unanimously to cover the room cost of $295 for the event out of the budget previous discussed.

      The event cost for attendees will be $10 in advance and $15 at the door with all proceeds being donated to charity.

       Lisa Jones will send letters on behalf of the Alliance asking for catering donations for the event.

       The event will feature a cash bar.  Debra Dickinson volunteered her husband’s services from the High Life Martini Bar.  Debra and her husband will donate their services that evening for the event.  Thank you Debra!

       Terry Baum volunteered to put together the flyer for the event with her graphics designer.  Thank  you Terry!

      MSU will promote the event via their media services.

       The Alliance will present the findings of the Working Women’s Survey at the event.  Donna Medlin and Margaret Castrey are tabulating the results and will work with Lisa Jones in putting together a powerpoint presentation for that evening.           

 Next Meeting:  Thursday, February 23rd at 12:00p.m.

Churchill’s Republic Road          

No meeting in December, 2005

Alliance of Professional Organizations Minutes

November 17, 2005

Churchill Estates - Republic Road

Attendance:  Lisa Jones, Vicki Lindsey, Christy Garcia, Emily Little, Debra Dickinson, and Donna Medlin

 President Lisa Jones called the meeting to order at noon.  She read a note from Rev. Trish of the Spiritual Enrichment Center stating that she will be moving to Falls Church Va.  The group sends best wishes for Trish’s move and new job.

 Introductions and announcements followed.  Members are to have their announcements to web manager Linda Bower for posting on the web site.   Debra announced that AWC has a new alternate delegate, Michelle Kauffman.

 A motion to approve the Oct. minutes was made by Christy Garcia and seconded by Vicki Lindsey.   Motion passed

 Treasurer Vicki Lindsey reported a balance of $1302.03.   She updated the membership list, dues are still outstanding for League of Women Voters, MSU Gender Studies and Executive Women’s Club.    Terry Baum is now representing EWC and will work on the dues.  Donna Medlin moved and Vicki Lindsey seconded the motion for approval of the treasurer’s report.  Motion carried.

 SURVEY OF WORKING WOMEN:   The date to receive data on the Survey of Working Women has been extended to January 1.  We feel we have the input of at least 100 Ozarks women.   Results will be reported in March for Women’s History Month.   A Committee to complete the data review, results presentation and publication was appointed.    Members of the team are Sharyn Dawson, Debra Dickinson, Mary Jackson, Donna Medlin and Lisa Jones.  Maggie Castrey and Linda Bower were also suggested as possible members as they both have much experience in writing and proof-reading.  Dr. Debra Cox has also volunteered to serve as an advisor on the project.

 WOMEN’S EXPO:  Decision Makers has offered to let the Alliance share a booth at Women’s Expo in February.  Lisa will discuss staffing needs with Shelly Rice. 

 The Alliance Board had a short discussion on the disappointment of the Alliance in being excluded from the networking group list of the Business Journal. 

 WOMEN’S HISTORY MONTH:  Discussion began on what type of event to host for the distribution of the Working Women’s Survey.  It was suggested that we team up with MSU as they always have a large event in March celebrating Women’s History.  The team which was elected to complete the data review will discuss the details of the event and report their findings at the January meeting.

 The Board of the Alliance will meet December 27^th at 6 PM at FISH on Battlefield for a social/ team building event.   Lisa will email of list of items needed by the Family Violence Center that members may bring to the gathering.

 Meeting adjourned at 12:35 PM

Ozarks Alliance Board Meeting Minutes

Oct 27, 2005

Churchill’s Coffee Estate

Republic Road

Springfield MO

 In attendance:  Rhonda Williams, Emily Little, Shelly Rice,  Terry Baum, Christy Garcia, Vicki Lindsey, Maggie Castrey, Sharyn Dawson, Lisa Jones, and Donna Medlin

 The meeting was called to order by President Lisa Jones at 12:00. Members introduced themselves and made announcements.

 Minutes from the September minutes were approved.  Motion was made by Christy Gracia and seconded by Vicki Lindsey.  Motion passed 

Treasure’s report was accepted and filed for audit.  Motion was made by Donna Medlin and seconded by Vicki Lindsey.  2005-06 dues are still needed from  AWC, Gender Studies, League of Women Voters, and Republic Community Women. 

Lisa announced that the next meeting would be Nov. 17^th due to the Thanksgiving holiday. 

 It was decided to have an evening social/team building event in December rather than the regular meeting.  The event will be December 27^th at 6 PM at a local restaurant.  Lisa will secure a place.  

Groups have until January 1 to complete the  survey/focus group  discussion of  equity in the Ozarks work place.   The goal remains to have the results released to the media and programs for member organizations in March.  (Women’s History Month)  The group felt that we would have participation of at least 100 women.

 The discussion spotlight focused on  membership retention.   It was decided to have the discussion regarding dues structure in April after the survey/focus group project is released.   The group also discussed the possibility to align with Business Journal or Metro Women.  Shelly, Lisa, Sharyn and Maggie will set up a meeting with to discuss partnership possibilities. 

 Meeting was adjourned at  1:05 PM.   

Respectfully submitted

Donna Medlin

Board Meeting Minutes